Back Office Setup for Craftsmen - Reconciled Solutions

Back Office Setup

FOR CRAFTSMEN

Sound familiar?

You are so darn good at your trade that you have a waitlist of customers who want to do biz with you… but you have no money in the bank to pay your bills.

You have plenty of requests to quote jobs…but you always run out of time to get finalized pricing from vendors and end up winging it when it comes to quoting a new opportunity.

You’ve gotten stalled in the middle of a job…because you got too busy to invoice and collect, and ran out of money.

Your customer wanted a change order and you encountered unforseen issues at the job site...and now your profitability went form boom to bust.

You missed your kid’s event on a Sunday…because you had to stay home and do paperwork.

Maybe it’s time you started running your biz...instead of the biz running you.

Our $4800 package will help you establish the following game-changing processes:

QuickBooks Online Company File setup with a Chart of Accounts customized for your business that will tell you exactly where you are (and are not) profitable
A repeatable quoting system so that you can get price quotes out the door quickly, and not miss opportunities
Progress invoicing so that you are always set up to invoice in advance of needing the money to complete the job
Job costing that allows you to track labor and materials efficiently and effectively and know where you stand on the profitability of a job
Collections processes that will set you up to collect every dime due to you on a project, without fail

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How does it work?

1
Company QuickBooks Online Setup
- If your file is already set up, then we will do an inspection to see how costs are mapped
2
Custom Chart of Accounts
- Review and customize the chart of accounts to fit your needs
- Create specific accounts for tracking job-related expenses, revenues, and other relevant categories
3
Items & Services/Phases
- Create item records for the various services or products the company offers.
- Ensure that each item is mapped to the appropriate income and expense accounts.
- Create job phases and stages
4
Customers and Projects
- Set up customer profiles for each of your clients
- Create individual projects/jobs within each customer profile to track job-specific costs and revenues
- Set up a system to organize the jobs (example: Contract jobs can start with a 5XXXX and color, T & M’s can start with 7XXXX and color, etc.)
5
Estimates/Proposals
- Use the estimate feature to create detailed project estimates, including materials, labor, and other costs
- Assign each estimate to the relevant customer and project.

Schedule a discovery call

6
Expenses
- Enter all relevant expenses incurred during the job process
- Categorize each expense with the appropriate account and project
- Set up the markup on the materials to make sure that $$$ is accurate
7
Invoicing
- Generate invoices based on the completed work or project milestones
- Ensure that the invoices are associated with the correct customer and project.
8
Receivables
- Define how best to manage a wait list for future jobs and getting potential clients to commit
- Set up collections to get paid on time, every time
- Establish rules for collections to eliminate past due payment problems
9
Time Tracking/Payroll
- Utilize the item tracking feature in QBO to record employee hours spent on specific projects
- Assign the tracked time entries to the appropriate projects
- Set up the Labor Burden and make sure that the $$$ and markup is lower than the billing rate
10
Reports and Job Costing
- Utilize the various reports in QBO to track job costs and profitability
- Generate reports such as Profit and Loss by customer, job costing summary, or job profitability to gain insights into your projects